Privacy Policy
Plain English. This is how we handle information for a contractor bid desk — not a government site. We are not lawyers; if something here is unclear, email hello@tdcjbids.com.
1. Who we are
UnitBid is an independent service at tdcjbids.com and app.tdcjbids.com. It matches public Texas Department of Criminal Justice (TDCJ) job postings to your shop. We are not affiliated with, endorsed by, or sponsored by TDCJ, the Texas Comptroller, Bonfire, or any State of Texas agency.
Contact: hello@tdcjbids.com.
UnitBid is operated by Undertoad Holdings LLC, a Texas limited liability company, doing business as UnitBid.
2. What this covers
This policy covers the marketing site, checkout, the UnitBid app (Command, matches, pipeline, billing), and the emails and texts we send about jobs that fit your shop.
3. What we collect
Only what we need to run the desk:
- Checkout: when you pick a plan, Stripe collects the card and the email for the receipt. We store the plan you picked. We do not ask for a trade or a phone before you pay.
- Account: login email, password (stored as a hash, not the password itself), name, company, plan, extra-seat invites.
- Shop profile: trades, regions, keywords, NIGP codes if you add them, drive radius, home-base / service address, notification email, phone, and readiness checkboxes (CMBL, Bonfire, insurance, and similar).
- How you use the desk: pipeline notes and stages, match notices we already sent so we do not repeat the same job.
- Billing: Stripe handles the card. We store Stripe customer and subscription IDs, plan, and billing email — not your full card number.
- Support: whatever you send to hello@ or support@.
- Technical: a signed login cookie and a short-lived session cookie for form messages. Google Analytics cookies on the marketing site and the app, used to count visits and see which pages get used. We do not send your name, email, phone, or shop profile in those hits. Server logs may include IP address and basic request data for security.
We no longer collect a founding list on this site. If you sent one before, Formspree processed that form. Job listings come from public sources. Those listings are about government work, not about you.
4. Why we use it
- Create and secure your account
- Score public jobs to your trades and area
- Send new-match email, the Tuesday/Friday radar, password-reset mail, and (on Desk/Yard, if you opt in) text alerts
- Run billing, seats, and cancellation
- Reply when you write us
- Keep the service working and stop abuse
We do not sell your information. We do not rent your shop list. We do not use your data to bid against you.
5. Who else sees it
Vendors that help us run UnitBid, under their own terms:
- Hosting: the marketing site on Bluehost/HostMonster; the app on our application server.
- Old list: Formspree, only for founding-list forms sent before checkout opened.
- Payments: Stripe.
- Email: today, mail from hello@tdcjbids.com through our domain mailbox. If we move product mail to a specialist (for example Resend, Amazon SES, or Postmark) so messages actually reach Gmail, we will still send as UnitBid / hello@tdcjbids.com.
- Texts: Twilio, only if you are on a plan that includes SMS, you gave a US mobile, and you opted in.
- Site measurement: Google Analytics on tdcjbids.com and app.tdcjbids.com. It counts visits and which pages get used. We do not send your name, email, phone, or shop profile to Google, and we do not use it to run ads.
We may share information if the law requires it, or if we sell or reorganize the business (the buyer would have to honor this policy).
6. Email and texts
If you create an account, we email you about setup, jobs that match, and the Tuesday/Friday radar. You can turn job email off in Settings, use a second notification address for the office, or write hello@ to unsubscribe.
Texts do not send until carrier registration is approved. Until then, checking the box only saves your opt-in. We email you before the first text.
Texts are off unless you check the box during setup or in Settings. They are for Desk and Yard only. They are recurring account notices about new job matches and jobs due within 48 hours — not marketing. Frequency varies with public bid volume. Message and data rates may apply. Reply STOP to opt out. Reply HELP for help, or email hello@tdcjbids.com. Checking the box is not required to buy a plan.
No mobile information will be shared with third parties or affiliates for marketing or promotional purposes. Text messaging originator opt-in data and consent will not be shared with any third parties.
Brand: UnitBid, operated by Undertoad Holdings LLC. We do not sell or share your SMS opt-in data or personal information with third parties for marketing purposes.
7. Cookies
We use a login cookie so you stay signed in, and a small cookie for one-time form messages. Google Analytics sets its own cookies so we can see which pages get used on the marketing site and the app. We do not run ads, and we do not sell your information.
8. How long we keep it
Old list submissions stay until you ask us to delete them. Accounts and pipeline stay while the shop is active. After you cancel, we keep what we need for billing records, abuse prevention, and legal holds, then delete or strip the rest. You can ask us to delete the shop sooner — see below.
9. Your choices
- See or correct shop profile in Settings
- Change notification email, phone, and alert toggles
- Invite or remove extra logins on Desk/Yard
- Cancel the subscription in Billing
- Email hello@tdcjbids.com to get a copy of what we have, or to delete the account
We will not refuse a reasonable request. Some records (for example a paid invoice) may have to stay for tax or dispute reasons.
10. Children
UnitBid is for adult contractors and shop staff. It is not for anyone under 18. We do not knowingly collect information from children.
11. Security
We use HTTPS, hashed passwords, and access limited to running the desk. No internet service is perfectly safe. Do not reuse your UnitBid password elsewhere.
12. Changes
If we change this policy in a material way, we will update the date above and, for account holders, note it by email or in the app. Keep using UnitBid after that date means you accept the updated policy.
13. Contact
Questions or privacy requests: hello@tdcjbids.com.